ISC Rules and Regulations

 
All of the following rules and regulations are understood and accepted as part of the contract between Prometeus GmbH – Organizer of the ISC High Performance Conference – and the exhibitor for the licensing of booth space at ISC 2017. The ISC 2017 organizers shall have the authority to interpret and enforce these rules. The exhibitor is responsible to become fully familiar with these exhibition rules and regulations and to see that all company representatives attending the exhibition are also familiar with them.

These rules are meant to ensure each exhibitor an equal opportunity to present their product or service in the most effective manner, and to provide a reasonable level of safety to exhibitors and visitors of the exhibition hall. The exhibitor's responsibility can be summed up as "Be A Good Neighbor." 

Please also see the Messe Frankfurt Technical Guidelines!

 

Alcoholic beverages/Food distribution
ISC 2017 regulations prohibit the distribution of alcoholic beverages and food in the exhibition hall, unless such services are ordered from Accente Gastronomie Services GmbH catering.
 
Amendment to rules
These rules and regulations are to be construed as part of all space contracts. Any and all matters or questions not specifically covered by the Rules and Regulations, or the General Terms and Conditions, shall be subject solely to the decision of the ISC organizers. The ISC 2017 organizers reserve the right to change or add to the rules and regulations if such addition or changes are reasonably required for the appropriate conduct of the exhibition.
 
Attendance
The ISC 2017 organizer has sole control over admission policies at all times.
 
Booth design
The ISC 2017 organizers reserve the right to determine the placement and design of the exhibitor's booth. If the ISC 2017 organizers feel that the design is not appropriate, the ISC 2017 organizers are allowed to refuse the placement of the stand and/or request that the design be modified. The ISC 2017 organizers are not responsible for any additional cost that may be incurred. All booth designs must be complete by exhibition opening. If the exhibitor cannot meet this deadline, the exhibitor could lose their rights to the rented booth space and the ISC 2017 organizers will use the space as desired.
 
Edges bordering on aisles shall be designed as transparent as practicable. The target should be a frontage that is 70% open. Lengthy, enclosed stand structures bordering on aisles are not permitted and must be interrupted by display cases, niches, displays or the like.
 
Booth height limitation
The maximum booth height for exhibitors is 3 meters. Sponsors may build up to 6 meters high. Stand structures and exhibits that are 4 meters high or higher require a special permit. For more information please refer to the Messe Frankfurt Technical Guidelines or contact Ms. Kristin Kremer at kristin@cubicworx.de.
 
Booth rental and equipment
The standard exhibition/sponsorship package does not include furniture rental or rental of any other booth equipment or structure. For more information about the exhibitor package please click here. Additional electricity and power supply is not included and will be charged separately. Information on all Exhibitor Services can be found here. Hours and dates for installation are specified in the exhibition schedule. Exhibitors are liable for all storage and handling charges resulting from failure to remove exhibit material from the exhibition.
Please note that some extraordinary booth designs may require further processing and this could result in additional fees. Please click here for more information or send an email to exhibitor-support@isc-events.com
 
Build-up Please refer to the schedule or to this map to determine your build-up slot and forward it to all parties involved in your booth build-up/set-up and dismantle. Everyone attempting to enter the event venue before the assigned time slot will be denied access. 
 
Cancellation policy
Cancellation of exhibit space must be directed in writing to the ISC 2017 organizers. In the event of a cancellation, the exhibitor will pay a cancellation fee in accordance with page 7 of the General Terms and Conditions
 
Care of exhibit space
Exhibitors shall care for and keep in good order all space occupied by them. Special cleaning of booth, display, equipment and material will be the exhibitor’s responsibility and shall be performed at the exhibitor’s expense.
 
Carpet
Carpet or flooring is mandatory for every booth and must be purchased by the exhibitor.
 
Code of Conduct
ISC High Performance is dedicated to providing a harassment-free conference experience for everyone. Please respect our Code of Conduct.
 
Damage to property
Exhibitors are responsible for any damage caused to the building, floors, walls, or columns, or to standard booth equipment, and/or to other exhibitors’ property. Exhibitors may not apply paint, lacquer adhesive and/or other coating to building columns and floors or to standard booth equipment.
 
Delegate registration
Exhibitors are required to register all delegates. Admittance to the exhibition hall and all conference functions is by badge only. This rule will be strictly enforced. Badges are non-transferable. Please refer to the registration section for further information.
 
Distribution of materials
Exhibitors are allowed to distribute promotional material within their rented booth space. Any marketing activities, signs and/or banners must remain within the perimeter of their booth. Passing out promotional material or literature in the aisles or public areas is prohibited, unless Walking Promotional Activities have been purchased as an additional sponsoring opportunity
 
Dismantling fee
A fee of 100€ per hour will be charged to your company if your booth is not dismantled by the official scheduled time. Please refer to the exhibition schedule.
 
Early removal of exhibits
No exhibitor is allowed to pack, remove and/or dismantle prior to the closing of the exhibition without written permission from the ISC organizers.
 
Exhibit space assignment
Exhibition spaces are assigned on a first-come, first-served basis. Exhibition spaces will not be reserved without a signed contract.
 
Exhibit space contract
The receipt of a complete and signed contract form, accompanied by payment of the full amount required for space rental, will constitute a duly executed contract for the right to use the allocated space.
 
Exhibit staffing
Exhibits must be staffed at all times during exhibition hours. Exhibitors are responsible for the acts of their employees and/or representatives.
 
Flammable items
Flammable items of any kind are not allowed at any time in the facility.
 
Floor load
 
Insurance and limitation of liability
The exhibitor is responsible and liable for any damage caused by the exhibitor to the facility housing the exhibit, and for loss or damage to exhibitor’s displays, equipment, materials and other personal property brought on the premises of the local convention center. The goods and properties of each exhibitor remain at all times in their sole possession and custody.
 
Music
It is not allowed to play any music protected by the music authors rights society (GEMA). If any sound is too loud or offensive, you may be asked to turn it down or off. 
 
Noise and odors
Noisy, obstructive and odor releasing work is not allowed during opening hours of the exhibition.
 
Payment policy
The participation fee plus VAT for any service contracted in the order form is due and payable in EURO (free of any deductions) within 14 days after the date of invoice (as per section 5 of our General Terms and Conditions). Fees and other costs associated with the transfer of funds to Prometeus are the customer’s responsibility. All prices quoted are subject to statutory VAT in Germany.
 
Photo and video guidelines
Photography and videography in the exhibition hall are restricted. Unauthorized recording of technical sessions is not permitted. For more details, read our photo and video guidelines
 
Privacy policy (Attendee List)
The contact data contained on the ISC 2017 attendee list is proprietary, and may not be sold. This information is provided to sponsors/exhibitors as part of their exhibitor or sponsor agreement and is only for use in email campaigns to promote the exhibitor’s/sponsor’s participation at ISC 2017. The exhibitor/sponsor agrees that they will not disclose, transfer, duplicate, reproduce, sell, loan, or retain any portion of the attendee email list in any form whatsoever. The attendee list is to be used only until the end of ISC 2017.
 
Relocation
The ISC 2017 organizers reserve the right to relocate the exhibitor’s space, due to modifications of the exhibit facility, fire restrictions, or any other reason in the best interest of the overall exhibition.
 
Safety & fire regulations
 
Separation walls
Separation walls to neighboring booths are mandatory. The requirement are hard walls with a minimum height of 2.5m. Above 2.5m, the rear sides of the separation walls must be kept smooth and white in color, so as not to impair the design of the neighboring stand. If separation walls are not included in your booth design, please contact Kristin Kremer (cubicworx) to order a wall system. Separation walls are not required for island booths with four open sides. 
 
Smoking
ISC High Performance is a NO SMOKING conference and exhibition. Smoking is ONLY permitted outdoors!
 
Sound equipment
Sound systems are allowed, as long as the sound does not disturb any neighboring exhibitors. The ISC 2017 organizers will decide if and when any sound system will need to be dismantled.
 
WiFi Policy In order to provide the most robust wireless internet service possible, the ISC 2017 organizers have developed the following WiFi Policy. This policy is binding for all event participants.

ISC 2017 exhibitors and attendees are not allowed to operate any IEEE 802.11 wireless access point or any other equipment transmitting in the 2.4GHz or 5.2GHz frequency range in the conference and exhibition venue during ISC 2017. This also includes build-up hours.

The ISC 2017 organizers reserve the right to impose a fine on any exhibitor who violates this policy.

Attendees violating the ISC 2017 WiFi policy may be asked to leave the conference without a refund at the sole discretion of the conference organizers.

It is the organizers’ goal to create a pleasant experience for all participants. This includes reliable and high-quality wireless internet access in all areas within the conference and exhibition venue. Please help us achieve this goal by not operating any equipment that will interfere with other users’ connectivity. If you have any questions about the wifi policy, please contact iscnet@isc-events.com.

Please contact exhibitor-support@isc-events.com with any questions regarding the ISC Rules & Regulations.